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8 Tips On How To Prepare A Proper PowerPoint Presentation




Presentations. One of the most prevalent forms of persuasion technology. Powerpoint presentation saves a ton of time compared to overhead projectors and whiteboards. The ease of use has also been an influencing factor for professionals like business people, educators and trainers. It caters well to the needs and desires of both presenters and audience. I have thought out 8 very useful tips on how to make an impact with powerpoint presentation from my experience working in my previous company.

  1. Serif, Sans-serif
  2. Serif

    Serif fonts have curls or tails at the end of each letter. Use this font type in titles. Why? Cause serif fonts take a bit longer to digest. Gets the mind ready for whatever that’s next.

    Sans-serif

    Sans-serif, on the other hand, has no tail. This improves readability speed so it’s suitable for texts of sentences. The minimum text size for any text is 14 pt. This will help your powerpoint presentations to get the message across efficiently.

  3. Design
  4. Bad

    Good

    Keep it composed and analyzable. The most important thing is to focus on getting the message across. Distractions from lousy templates with low quality pictures will give others a sense of disconnection. Keep it clean, bulletize your lists, be consistent on fonts, colour and background. Limit punctuation and avoid putting words in all capital letters. Empty space on the slide will enhance readability. Use contrasting colors for text and background. Dark text on a light background is best. Patterned backgrounds can reduce readability of text.

  5. Keywords
  6. Use only key information. Period. Having to spend more than 2 minutes on a slide equals to yawns and thoughts of ‘hmm… i think I’ll have burritos at Pablo’s for lunch’ during the presentation.

  7. Slide transitions
  8. ‘hmm.. let’s do something flashy. Lets have the title fly in from the bottom with the sound of drums’. FORGET IT! It’s old stuff. Maybe if it were the 80’s it will win you clients like drinking water, but now’s the 21st century. Having animations and sound effects will only impact the presentation negatively and you lose credibilty. Value in content will impress most.

  9. Images
  10. Only use high quality images. Low quality pixelated photos will only weaken the message. I have made a post on 9 reliable gigantic websites where you can get reusable high quality images for free. Use them.

  11. Don’t read the whole slide
  12. Only the title. The pool of text after the title is for the audience. Do it professionally. Relax and keep yourself composed at all times. Keep the audience motivated and try your very best to look like you’ve burnt a kilo of midnight oil preparing the presentation for your audience.

  13. Body posture
  14. Face the audience. Speak only after each successful page load. Don’t talk to the slide while checking. The audience may not hear your words clearly.

  15. Keep it cool
  16. For example, you’re at slide 11 and you forgot point number 5 and 6. Cover up and act cool. Do it like as if it’s in the plan. The last thing you wanna do is say ‘sorry’. That’s why simplicity is the number 1 factor in giving out steady presentations. When people can read something easily, they will understand what you want them to. Most importantly, have fun! =)


Here are 2 excellent examples of what I mean by good powerpoint presentations.

The Brand Gap


Shift Happens

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Top 40 Most Useful, Free Mac OS X Softwares




Here are a list of 40 freewares that I dug up from all around the web, tested and reviewed. All that are listed here are pretty useful if you ask me. Each of the listed are free to download and use. If you see something you like, just download it and try it out yourself.

  1. Apple Boot Camp
  2. Boot Camp is a new technology that lets you install and run Windows on your Mac. If you have an Intel-based Mac computer and would like to try Boot Camp, you can download the public beta today.

  3. AppleJack
  4. AppleJack is a user friendly troubleshooting assistant for Mac OS X. With AppleJack you can troubleshoot a computer even if you can’t load the GUI, or don’t have a startup CD handy. AppleJack runs in Single User Mode and is menu-based for ease of use.

  5. Burn
  6. Burn is an application to burn most common disks: data disks, audio disks (mp3, audio cd), video disks (VCD, SVCD, DVD-Video, DivX), images and disk copy.

  7. Butler
  8. Designed to make it easier for users to perform different potentially recurring tasks. Customize and assign triggers to a task. Butler is very flexible and feature rich in terms of triggers and tasks. Start using it and discover the features one day at a time.

  9. Chicken of the VNC
  10. A fast, lightweight Virtual Network Computer (VNC) client for Mac OSX that allows you to display and interact with a remote computer screen. In other words, you can use Chicken of the VNC to interact with a remote computer as though it’s right next to you.

  11. Carbon Copy Cloner
  12. Easy-to-use backup/cloning utility. Other features include synchronization, scheduled tasks, creating disk images on the fly, and creating NetBoot and Apple Software Restore-prepared image sets from fully customized installations of Mac OS X.

  13. ClamXav
  14. ClamXav is a free virus checker for Mac OS X. It uses the tried, tested and very popular ClamAV open source antivirus engine as a back end.

  15. Cyberduck FTP
  16. Cyberduck is a graphical open source FTP and SFTP client for Mac OS X licensed under the GPL. It supports FTP/TLS (FTP secured over SSL/TLS), using AUTH TLS as well as uploading and downloading by drag and drop and is able to synchronize files and directories. In addition, it is also able to open some files in external text editors. Cyberduck includes a bookmark manager and supports the Mac OS X Keychain and Bonjour networking.

  17. Desktop Manager
  18. Virtual desktop manager for the Mac OS X. You can have any number of named virtual ‘screens’ (up to available memory) to arrange your programs on.

  19. FinderPop
  20. A classic Mac utility, now a prefpane for OS X. FinderPop is a Universal Preference pane that extends OS X’s contextual menus using a FinderPop Items folder much as the Apple Menu Items folder used to do for the Apple menu.

  21. iGetter
  22. iGetter is Safari’s download manager replacement. Doesn’t take up too much resources and is easy to use. It greatly improves your download speed by using segmented downloading. You can also schedule downloads for low traffic periods, auto resume broken downloads, shut down on completion, etc.

  23. ImageWell
  24. ImageWell is the easy way to edit, rotate, crop, and resize your image and upload it to your iDisk (.mac account), FTP server, or WebDAV server. No need to launch multiple applications to add text, labels, thought clouds, talking balloons, drop shadows, watermarks, and shapes.

  25. iWebMore
  26. This lets you easily and quickly add features to sites created in iWeb that would be difficult to add without this utility. This is the dig for the iWeb developer. Embed HTML in your iWeb pages and finally have those flash animations, applets and google ads on the website.

  27. iWillQuit
  28. This is sure to save your laptops hard drive. If you have a network in your house, schedule it to download files at night so as to not slow down others using the network or to keep your VOIP working without delay. Apple’s scheduler will not shut down/sleep while there is an internet radio stream, but iWillQuit does. iWillQuit works just as it said it does, shuts down, sleeps, etc.

  29. Linotype FontExplorer X
  30. Font sorting, font shopping and font discovery are now more fun than ever. FontExplorer X gives computer users all the font functions they could need, and lets them decide how deeply they wish to dive into various font themes.

  31. MainMenu
  32. MainMenu will run all the various tools and scripts and system maintenance routines to keep your Mac running smoothly right from your menu bar. It will rebuild your Spotlight library for faster searching, repair permissions, clean caches to improve application performance, etc.

  33. Max
  34. Max is an application for creating high-quality audio files in various formats, from compact discs or files. Look nowhere else to meet your needs in handling a wide range of codecs and other audio tools. Sbooth, the developer, is the leader of a community that cares deeply about high-quality audio on the Mac, and he has forums that are a key site for knowledge about Mac audio.

  35. MenuMeters
  36. MenuMeters is a set of CPU, memory, disk, and network monitoring tools for Mac OS X.

  37. Namely
  38. A very good application launcher that is really easy to use, doesn’t need much resources, and doesn’t get in the way when you don’t need it, which is nice. Namely is actually faster than Spotlight in application launching and you can choose your favourite aqualicious color too so it matches the Spotlight menu or your desktop very nicely.

  39. OnyX
  40. It allows you to run misc tasks of system maintenance, to configure some hidden parameters of the Finder, Dock, Dashboard, Exposé, Safari, Login window and of some of Apple’s own applications, to delete caches, to remove a certain number of files and folders that may become cumbersome, to see the detailed info of your configuration, to preview various logs and CrashReporter-reports, to check the Preferences files and more.

  41. Perian
  42. With Perian, the Swiss Army Knife for QuickTime, any OS X application that uses QuickTime can now use all the other common media types like DivX, XviD, mpeg4, AC3 audio, etc.

  43. PTHPasteboard
  44. PTHPasteboard is one of those applications which expands the functionality of copy and paste. It does this by allowing you to copy many things without having to paste them straight away; making good use of multiple ‘pasteboards’ which store everything you copy. Using this application means you never have to worry about losing anything you’ve copied ever again!

  45. Service Scrubber
  46. Wouldn’t the services menu be much more useful if it weren’t overcrowded by services you never even thought of using? With Service Scrubber, you can restructure the services menu, change service keyboard shortcuts or disable services. It also lets you deactivate, activate, reorder, rename and redefine the keyboard shortcuts for all the entries in the services menu. It does this in a way that is pretty much foolproof so you can always revert.

  47. SharePoints
  48. SharePoints is an application or a preference pane that makes it easy to add and delete share points like in the old Finder. In Mac OS X, by default, you are limited to sharing only what is in your public folder in your home directory. This program makes it easy to share any folder. In addition SharePoints also brings back users and groups management to Mac OS X as well as easy configuration of AppleFileServer (AFS) and Samba (SMB) Server properties.

  49. Sizzling Keys
  50. Sizzling keys allows you to control iTunes with keyboard shortcuts from any application. Pause, adjust the volume or skip a track without leaving the current application. Far more efficient than using iTunes itself. As well, one is generally using a lot more keyboard shortcuts when on the go anyhow.

  51. Skim
  52. Incredible great software for PDF reading. The new version is almost perfect certainly in the field of full screen reading and presentation. Easier to use as a viewer than Adobe Reader. The ability to attach notes is an added bonus.

  53. SlimBatteryMonitor
  54. This application is excellent! It cuts the menubar space by half and is easily customizable. For example, you can easily change the color of the icon outline from black to blue. It is suggested to move the application from the desktop into the Applications folder before installing.

  55. SMARTReporter
  56. SMARTReporter is an application that can warn you of some ATA hard disk failures before they actually happen! It does so by periodically polling the S.M.A.R.T.-status of your hard disk. S.M.A.R.T. (Self-Monitoring Analysis and Reporting Technology) is a technology built into most modern hard disks that acts as an “early warning system” for pending drive problems.

  57. smcFanControl
  58. Keep your MacBook about 15 °C cooler than when it isn’t running. When the CPU is taxed, Apple’s controls take over and the fan speed increases according to Apple guidelines, but when it is running normally, you can set the fan at a faster speed to keep your system cool. A great little program that is very unobtrusive, easy to turn on and off at will.

  59. Springy (StuffIt replacement)
  60. Springy archiving and compressing application let you do all your work with archives and compressed files using a graphical interface similar to Finder. Features include browsing files in archives in all three view types (as icons, as list, as columns), extracting all or particular files or folders from archives, modifying archives (add, delete, replace, rename files or folders in archives), full drag & drop support, working with encrypted and password protected files, support for HFS/HFS+ metadata and resource forks, compressing and decompressing files and many more. Dragan Milic, the developer, is pretty responsive. Just leave your issues and you will get addressed in a short time.

  61. SuperDuper!
  62. Exactly duplicate your hard drive. The clone is even bootable. The interface explains clearly what’s going to happen so that you can be sure that you are doing what you want to do. Runs both on Intel and Power PC Macs! Taking into account its clear interface, excellent functionality, and informative documentation, I consider SuperDuper! to be a must-have utility for Mac OS X.

  63. TextWrangler2
  64. TextWrangler 2.0’s text-handling operations are swift and precise. The ‘Text’ menu holds an array of time-saving commands. This version of TextWrangler is a boon to coders and system administrators. It gives you direct integration with the Unix scripting environments of Perl, Python, and shell scripts. This version has improved syntax coloring for a plethora of structured languages and file formats. The program also now sports a powerful AppleScript dictionary.

  65. TinkerTool
  66. TinkerTool is an application that gives you access to additional preference settings Apple has built into Mac OS X. This allows to activate hidden features in the operating system and in some of the applications delivered with the system.

  67. Transmission
  68. A lightweight yet powerful BitTorrent client whose simple, intuitive interface is designed to integrate tightly with whatever computing environment you choose to use. Transmission strikes a balance between providing useful functionality without feature bloat. Furthermore, it is free for anyone to use or modify.

  69. Unarchiver
  70. The Unarchiver is a replacement for BOMArchiveHelper.app, the small application that handles archives by default in OS X. However, unlike the default archive helper, this program has a very impressive list of supported formats that it can work with. These formats range from very common ones, to some of the most obscure.

  71. UNO
  72. UNO is a theme that brings the sunken unified toolbar/titlebar look & feel to every single window on your system (metal or aqua, and already unified windows as well).

  73. Vienna
  74. Vienna is a freeware, open source RSS/Atom newsreader for the Mac OS X operating system. It provides features comparable to commercial newsreaders, but both it and the source code are freely available for download.

  75. VLC Media Player
  76. VLC media player is a highly portable multimedia player for various audio and video formats (MPEG-1, MPEG-2, MPEG-4, DivX, mp3, ogg, etc) as well as DVDs, VCDs, and various streaming protocols. It can also be used as a server to stream in unicast or multicast in IPv4 or IPv6 on a high-bandwidth network.

  77. WhatRoute
  78. WhatRoute is designed to find the names of all the routers an IP packet passes through on its way from your Macintosh to a destination host. It also measures the round-trip time from your Mac to the router, thus enabling you to determine slow links or hops in the Internet. WhatRoute can also find dead links, such as routers that don’t respond.

  79. Yahoo Messenger
  80. The ONLY Mac messenger at the time of writing that can consistently do video chats with people who aren’t using Macs. iChat and AIM seems to be very fickle with cams. Plus, since YIM and MSN now interact happily, it’s easy to cam for anyone on your MSN or YIM lists.

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